Privacy Policy
1. Introduction
1.1 We have adopted this Privacy Policy, which forms the basis of our processing of your personal data.
1.2 Our Privacy Policy describes how we generally process personal data, what personal data we process and what rights you have when your personal data is processed by us.
1.3 Our privacy policy applies to all Geovent A/S users and customers.
2. Data controller
2.1 Geovent A/S assumes the role of data controller for the processing of the personal data that we have received about you. We ensure that your personal data is handled in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act.
2.2 If you would like to contact us, our contact details are as follows:
Geovent A/S
Hovedgaden 86
8831 Løgstrup
CVR no.: 54222610
Phone: 8664 2211
E-mail: salg@geovent.dk
3. Purpose of processing your personal data
3.1 We process personal data about you in order to provide our services to you, improve our service and ensure the quality of our services and in our contact with you.
3.2 We only collect and store personal data necessary for certain purposes. Among other things, we process information about you when we need to:
– Manage your relationship with us
– Fulfill your request for specific services
– Improve and adjust our user experience
– Tailor our communications and marketing to you
– Comply with applicable legal requirements
3.3 We only process personal data about you that is relevant and necessary for the purposes defined above. The purposes determine the type of personal data we process about you. The same applies to the scope and duration of the personal data we process about you. We do not collect and process more data than we need for the specific purpose, nor do we keep data longer than is necessary for the purpose.
4. Categories of personal data
4.1 The personal data we process about you includes in particular:
– General personal data including, inter alia, customer information and contact details
– Personal data included in requests made to us
4.2 We do not collect personally identifiable information from third parties about our users or customers.
5. Recipients
5.1 In certain cases, we disclose your personal data to data processors with whom we have entered into a data processing agreement to ensure that your personal data is handled confidentially and securely. We use data processors in the EU who store and process personal data on behalf of Geovent A/S in accordance with this Privacy Policy and applicable data protection legislation. We only use data processors that provide the necessary guarantees that they have put in place appropriate technical and organizational measures to ensure that the processing of your personal data complies with all requirements of applicable data protection legislation.
5.2 We have entered into a data processing agreement with Mailchimp, who send out our newsletters. Thus, if you are subscribed to our newsletter, your name and email address will be passed on to Mailchimp, who store this information on their servers in the United States. According to our data processing agreement with Mailchimp, the transfer of your personal data to servers in the USA is based on the EU Commission’s “Standard Contractual Clauses”, which you can read more about at the following link https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_da
Mailchimp has also guaranteed that their processing security is in compliance with applicable data protection legislation as well as this privacy policy. This also means that Mailchimp may not disclose information about you to third parties. We therefore consider that Mailchimp provides adequate data protection for your personal data. You can view our data processing agreement with Mailchimp at the following link https://mailchimp.com/legal/data-processing-addendum/
5.3 We have also entered into a data processing agreement with Google, as we use Google Analytics, which collects and processes personal data about visitors to our website. The information collected and processed helps us to optimize the content and visit of our website to ensure a better user experience.
6. Processing of personal data
6.1 Processing of necessary personal data
We process personal data about you that may be required by law for us to collect and store in connection with our business operations, e.g. accounting legislation. The type and extent of personal data we process may also be necessary for the performance of a contract or other legal obligation. The legal basis for this processing follows from Article 6(1)(b)(c) of the General Data Protection Regulation (GDPR).
6.2 Control and storage of your personal data
We continuously check and update the accuracy of your personal data to ensure that the data collected is not inaccurate or misleading. As our services rely on your personal data being accurate and up to date, we ask that you inform us of any relevant changes to your personal data, including for example changes of address and the like. You can use the contact details in section 2.2 to notify us of your changes.
6.3 Newsletter subscription
By subscribing to our newsletter, you consent to us processing your personal data, including your name and e-mail address.
Your consent is voluntary and you may withdraw it at any time by contacting us. If you wish to withdraw your consent, you can notify us by using the contact details in section 2.2. Withdrawing your consent does not affect the lawfulness of the data processing based on your consent prior to the withdrawal. The legal basis for this processing follows from Article 6(1)(a) of the General Data Protection Regulation (GDPR).
6.4 Disclosure of personal data
We will only disclose your personal data if you have expressly consented to the disclosure.
6.5 Deletion of personal data
We will delete your personal data when it is no longer necessary for the purpose for which it was collected, processed and stored. Unsubscribing to the newsletter will automatically delete you from our database. We store personal data that we are obliged to store by law, e.g. as a result of accounting legislation. This information is also deleted when it is no longer required to be kept by law.
7. Security
7.1 We protect and look after your personal data to prevent it from being lost, compromised or unintentionally altered. In addition, we safeguard against unauthorised disclosure, access or knowledge. We do our best to ensure the quality and security of your personal data.
7.2 You will receive notification in the event of a security breach if it is deemed that the breach poses a high risk to you, including for example loss of reputation or identity theft.
8. Cookies
8.1 Our website uses “cookies”, which are text files placed on your computer’s hard drive, smartphone or similar device. The text file enables us to collect information about which pages and functions you use. We use cookies to optimise your visit as you navigate around our website. Cookies cannot contain harmful code such as viruses.
8.2 Cookies are used by, among others, Google Analytics, with whom we have entered into a data processing agreement as described in section 5.3.
8.3 By using our website, you consent to our use of cookies as described above. If you do not wish to consent to this for a long time, you can change or withdraw your consent at any time by changing the settings in your browser.
9. Storage of your personal data
9.1 We will retain and process your personal data for as long as is necessary for the purposes of, administering your relationship with us, fulfilling your request for particular services, improving our services, customizing our communication marketing to you and complying with requirements under the law.
10. Your rights
10.1 You have a number of rights under the GDPR in relation to our processing of information about you. The purpose of your rights is to provide openness and transparency about our processing of your personal data.
Your rights are as follows:
10.2 Right of access: you have the right to see the information we process about you, as well as a range of additional information including, for example, the purposes of the processing and to whom your personal data is disclosed.
10.3 Right of rectification: you have the right to have inaccurate or incorrect information about yourself corrected. This includes the right to have incomplete personal data completed. We will of course keep your personal data up to date, but if you become aware that we are processing inaccurate data about you, please contact us using our contact details in section 2.2.
10.4 Right to erasure: In exceptional cases, you have the right to have information about yourself erased before we erase your personal data when it is no longer necessary for us to keep it for the purposes of processing.
10.5 Right to restriction of processing: in certain cases, you have the right to have the processing of your personal data restricted so that the personal data may not be subject to any processing other than storage.
10.6 Right to object: in certain cases, you have the right to object to our processing of your personal data, regardless of whether our processing is lawful.
10.7 Right to data portability: in certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format for personal use and to transfer this data from one controller to another without hindrance.
10.8 If you wish to exercise your rights, please contact us at the contact details mentioned in section 2.2
11. Complaints to the Data Protection Authority
11.1 You have the right to lodge a complaint with the Data Protection Authority if you are dissatisfied with the way we process your personal data. The contact details of the Data Protection Agency are as follows:
Data Protection Authority
Carl Jacobsens Vej 35
2500 Valby
Telephone: 33 19 32 00
E-mail: dt@datatilsynet.dk
www.datatilsynet.dk
12. Changes to the privacy policy
12.1 Geovent A/S reserves the right to change this privacy policy due to significant changes in legislation, new technical solutions or improvements.
